Legal Notice Format (General) with Demand, Deadline and Consequences

Replace everything in [square brackets] with your own details. Delete lines that do not apply.

[ADVOCATE'S NAME]
Advocate
[CHAMBER ADDRESS]
Mobile: [MOBILE NUMBER] | Email: [EMAIL]
Enrolment No. [ENROLMENT NUMBER]

Ref. No.: [REFERENCE NUMBER]
Date: [DATE]

BY SPEED POST WITH PROOF OF DELIVERY AND BY EMAIL

To,
[FULL NAME OF NOTICEE]
[DESIGNATION, IF A COMPANY OFFICER, e.g. Managing Director, [COMPANY NAME]]
[FULL ADDRESS WITH PIN CODE]
[EMAIL, IF KNOWN]

Subject: Legal notice for [ONE-LINE DESCRIPTION, e.g. recovery of Rs. [AMOUNT] due under invoice no. [NUMBER] / breach of agreement dated [DATE]]

Sir / Madam,

Under instructions from and on behalf of my client, [CLIENT'S FULL NAME], S/o / D/o / W/o [NAME], R/o [CLIENT'S ADDRESS] [OR: [COMPANY NAME], a company having its registered office at [ADDRESS], through its authorised signatory [NAME]] (hereinafter "my client"), I serve upon you the following legal notice:

1. That my client [DESCRIBE WHO YOUR CLIENT IS AND THE RELATIONSHIP WITH THE NOTICEE, e.g. is a supplier of [GOODS] and has been dealing with you since [YEAR]].

2. That on [DATE], [DESCRIBE THE AGREEMENT, TRANSACTION OR EVENT — e.g. you agreed to purchase [GOODS] for Rs. [AMOUNT] under purchase order no. [NUMBER] dated [DATE], and my client delivered the goods on [DATE]].

3. That [DESCRIBE THE BREACH OR WRONG — e.g. despite receiving the goods and the invoice dated [DATE], you have failed to pay the sum of Rs. [AMOUNT], which fell due on [DATE]].

4. That my client [DESCRIBE THE FOLLOW-UP — e.g. sent reminders on [DATES] by email and telephone, which you have ignored / you acknowledged the dues by email dated [DATE] but did not pay].

5. That your act amounts to [LEGAL CHARACTER — e.g. breach of the agreement dated [DATE] / failure to pay the price of goods delivered / deficiency in service], and you are liable to [PAY / PERFORM / COMPENSATE] my client [UNDER CLAUSE [NUMBER] OF THE AGREEMENT / UNDER [STATUTE, IF ANY]].

6. That because of your act, my client has suffered [LOSS — e.g. loss of Rs. [AMOUNT], interest, and expenses].

7. I therefore call upon you, within [15 / 30] days of receipt of this notice, to:
(a) [MAIN DEMAND — e.g. pay Rs. [AMOUNT] (Rupees [AMOUNT IN WORDS] only)];
(b) [INTEREST, IF ANY — e.g. pay interest at [RATE]% per annum from [DATE] till payment];
(c) [OTHER DEMAND — e.g. return the documents / stop using the material / vacate / repair or replace]; and
(d) pay Rs. [AMOUNT] towards the cost of this notice.

8. Please take notice that if you fail to comply within the said period, my client shall be constrained to initiate appropriate civil and/or criminal proceedings against you, including [e.g. a suit for recovery / a consumer complaint / a complaint under the relevant law], entirely at your risk as to costs and consequences, without any further notice.

9. This notice is issued without prejudice to any other rights and remedies available to my client, all of which are expressly reserved.

A copy of this notice is retained in my office for record and further action.

[SIGNATURE]
[ADVOCATE'S NAME]
Advocate for [CLIENT'S NAME]

Copy to: [CLIENT'S NAME], for information